ARTICLE I – Purpose and Name
Section 1: The name of this Club shall be SUNCOOK VALLEY SNO-RIDERS.
Section 2: The purpose of the SUNCOOK VALLEY SNO RIDERS is to stimulate and advance the general welfare and safety of snowmobiling, to serve the interests of snowmobile owners, to defend such owners as well as landowners within the club boundaries against discriminatory legislation, regulations and burdensome taxation, to develop a fraternal spirit among local snowmobile and other winter sport enthusiasts, to provide a medium or the exchange of snowmobiling information, to own or lease property for club uses, and to perform all desirable and lawful functions for the successful operation of the Club and in the general public interest.
ARTICLE II – Membership
Section 1: Membership in the Club shall consist of a yearly membership.
Section 2: Membership is available to all snowmobile enthusiasts.
Section 3: Each member shall be entitled to one vote.
Section 4: The Board of Directors may establish the qualifications and rights of members.
Section 5: Applications for membership shall be made on a membership form given to a SVSR representative with the appropriate dues amount.
Section 6: A member may resign from the Club at any time with no refund of dues.
Section 7: Membership may be terminated by majority vote of the Board of Directors for any reason whatever deemed by the Board to be prejudicial to the best interest of the Club.
ARTICLE III – Management
Section 1: The management of the Club shall be vested in the Board of Directors.
ARTICLE IV – Board of Directors
Section 1: The Board of Directors shall consist of five (5) Directors plus the President, Vice President, Secretary and Treasurer, each of whom shall be an active member of the Club, making a total of nine (9) Directors. Directors shall be elected during the April annual meeting and take office at the close of said meeting. Each Director shall be elected to serve for two (2) years or until his/her successor shall be elected.
Section 2: In case vacancies occur on the Board of Directors by reason of death, resignation or otherwise, the remaining Directors may, at their option, by majority vote elect a successor for the unexpired term.
Section 3: A majority of the members of the Board of Directors shall constitute a quorum for the transaction of Club business.
Section 4: Meetings of the Board of Directors shall be held at such time and place as may be from time to time fixed by resolution of the Board of Directors, or as may be specified in the notice of the meeting. The Board of Directors shall hold its regular annual meeting during the time and at the place of the annual meeting of the membership. Upon the request of the President or any three (3) Directors, the Secretary shall call a special meeting of the Board of Directors.
ARTICLE V – Dues
Section 1: The club’s dues for the year will be set by the membership at the annual meeting in April.
Section 2: A SVSR Membership will consist of a family membership (adults and children below the age of 18) or a single membership (18 years of age and up). Both types of membership include NHSA dues. If a member has already paid their NHSA membership with another club, then they are exempt from paying it again.
ARTICLE VI – OFFICERS
Section 1: The officers of the Club shall be: President, Vice President, Secretary, Treasurer, Trail Master, Trail Administrator and Activities Director (appointed position). Each officer shall be a resident of the State of New Hampshire.
Section 2: The officers shall be elected from the membership by the membership. Vacancies occurring between such elections may be filled for the unexpired term by the Board of Directors at any Board meeting.
Section 3: All officers shall take office immediately upon election and hold office for one (1) year or until their successors shall have been elected and qualified.
Section 4: The President shall preside at all meetings of the Club and of its Board of Directors, shall appoint Committees shall be an ex-officio member of all committees and shall carry out other responsibilities assigned to him/her by the By-laws.
Section 5: The Vice President during the absence or temporary incapacity of the President, shall perform the duties and have the powers of the President.
Section 6: The Secretary shall keep all of the Club’s records, other than financial, including minutes, roster of members, lists of committees and their members, shall send out notices of meetings, receive applications for membership in conjunction with the Treasurer, and discharge all of the usual secretarial functions of the office required by the By-Laws.
Section 7: The Treasurer shall have charge and custody of, and be responsible for, all funds and securities of the club, receive and give receipts for money due and payable to the club from any source whatsoever. He/she will deposit all such money in the name of the club in such banks, trust companies, other depositories as shall be selected in accordance with these By-Laws: to keep and maintain a checking account in the name of the club from which he/she will pay all bills of the club up to $500.00. Any payments made over $500.00 must be approved by the Board of Directors with the exception of groomer repairs. Groomer repairs do not need board approval, upgrades to groomers do require board approval. The President or the Board of Directors may assign such others from time to time to assist the Treasurer. A Treasurer’s report shall be prepared for each Board meeting and regular meeting.
Section 8: The Trail Master shall supervise the trails; be liaison between landowners and the club; make sure signs are out and taken down appropriately; have the authority to make the decision to close trails and notifying the Board of Directors of such closings and members of the Club shall abide by those decisions. He/she shall be free to call upon any member for assistance in making his/her plans and trail layouts.
Section 9: The Trail Administrator is in charge of grant funding; represents the club at county meetings and oversees the landowner’s list and sign orders.
Section 10: All officers shall have such other powers and duties as designated by the membership at the annual meeting.
ARTICLE VII – Fiscal Year
Section 1: The Fiscal Year of the Club shall commence on the first day of July and end on the thirteenth day of June.
ARTICLE VIII – Meetings
Section 1: The annual meeting of the members of the Club shall be held in the month of April.
Section 2: Regular meetings of the members of the Club shall be held monthly (excluding summer months).
Section 3: Notice of meetings will be published with the date, time and location of each meeting.
Section 4: Special meetings of the Club may be called by the Board of Directors, or by the President, or by any group of ten (10) active members by giving five (5) days written notice of the time, place, and purpose of such special meetings.
Section 5: A majority of the active members shall constitute a quorum. Any formal action taken at any meeting of the membership shall require a majority vote of those members present.
ARTICLE IX – Procedures
Section 1: Parliamentary procedures shall be followed in conducting regular and special meetings. The order of business shall be as follows:
1. Call Meeting to Order
2. Roll Call of Officers and Board of Directors
3. Welcome to Guests/Introduction
4. Treasurer’s Report
5. Secretary’s Report
6. Unfinished Business
7. New Business
9. Close of Meeting
10. Entertainment & Refreshments
ARTICLE X – Election Procedure
Section 1: A nominating committee of at least three (3) persons shall be appointed by the President from the active members.
Section 2: The nominating committee shall place in nomination candidates for election to the Board of Directors for each prospective vacancy to be taken from names of active members.
Section 3: At the annual meeting, the Nominating Committee’s slate of candidates shall be shown on the official ballot, which also shall provide spaces for write-in candidates, together with the specific terms of years for which each candidate is nominated. The official ballots shall be distributed to the qualified voting members present, who shall mark the ballots and deposit them, unsigned, in the ballot box. A Tally Committee of two (2) or three (3) members shall be appointed to count the ballots and announce the names of those elected for the various terms.
Article XI – Amendments
Section 1. These By-Laws shall be reviewed and amended as necessary by a committee appointed by the President. The amended By-Laws shall then be approved by a two-thirds vote of the club members present and voting.
Article XII - Volunteer Protection Clause
Section 1: For Purposes of compliance with Federal and State Volunteer Protection Laws, all active members will be considered to be volunteers when performing duties or tasks in support of the purpose and mission of the club. An active member is defined as any member upon acceptance of application and dues by the club. The club will maintain a list of active members.
Article XIII - Dissolution Clause
Section 1: In the event of the dissolution of the club, all property and money in the name of the club shall be donated to a charitable organization or organizations at the discretion of the officers and members.
Revised: March 2014